Privacy Policy

Last Updated: January 21, 2026

Welcome to Attendances - odoo. We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, and safeguard your data when you use our mobile application and services.

1. Information We Collect

1.1 Personal Information

When you use ATS, we may collect the following types of information:

• Account Information: Name, email address, employee ID, and job title provided during account setup
• Authentication Data: Login credentials and access tokens for secure authentication
• Contact Information: Email address for account-related communications

1.2 Location Data

To provide attendance tracking functionality, we collect:

• GPS Coordinates: Precise location data when you check in or check out
• Location Accuracy: Information about the accuracy of location readings
• Location Timestamps: Date and time associated with location data

Important: Location data is collected only when you actively use the check-in/check-out features. We do not track your location in the background or when the app is not in use.

1.3 Device Information

• Device Type: Mobile device model and manufacturer
• Operating System: OS version and platform (iOS/Android)
• App Version: Version of the ATS application you're using
• Device Identifiers: Unique identifiers for authentication purposes

1.4 Usage Data

• Attendance Records: Check-in and check-out times, work hours, and notes
• Activity Logs: App usage patterns, errors, and performance data
• IP Address: Network information for security purposes

2. How We Use Your Information

We use the collected information for the following purposes:

2.1 Core Functionality

• Process and record your attendance (check-in/check-out)
• Verify your location during attendance marking
• Calculate working hours and generate attendance reports
• Authenticate your identity and secure your account

2.2 Service Improvement

• Improve app performance and user experience
• Troubleshoot technical issues and errors
• Develop new features and enhancements
• Analyze usage patterns to optimize functionality

2.3 Communication

• Send important notifications about your attendance
• Provide customer support and respond to inquiries
• Send administrative updates about the service

2.4 Security and Compliance

• Detect and prevent fraudulent activities
• Enforce our terms of service
• Comply with legal obligations
• Protect the rights and safety of our users

3. Data Storage and Security

3.1 Data Storage

Your data is stored securely on your organization's Odoo server. We implement industry-standard security measures including:

• Encrypted data transmission (HTTPS/SSL)
• Secure authentication tokens
• Regular security audits and updates
• Access controls and user permissions

3.2 Data Retention

We retain your information for as long as:

• Your account remains active
• Required to provide services to you
• Necessary to comply with legal obligations
• Needed to resolve disputes and enforce agreements

4. Data Sharing and Disclosure

We do not sell, rent, or trade your personal information. We may share your data only in the following circumstances:

4.1 With Your Organization

Your attendance data is shared with your employer/organization for:

• Payroll processing and time management
• HR administration and reporting
• Compliance with labor regulations

4.2 Service Providers

We may share data with trusted service providers who assist in:

• Hosting and infrastructure services
• Technical support and maintenance
• Analytics and performance monitoring

These providers are contractually obligated to protect your information.

4.3 Legal Requirements

We may disclose information when required by law or to:

• Comply with legal processes or government requests
• Protect our rights, property, or safety
• Prevent fraud or security threats
• Enforce our terms of service

5. Your Rights and Choices

You have the following rights regarding your personal information:

5.1 Access and Correction

• View your attendance records and profile information
• Update your personal details and preferences
• Request corrections to inaccurate data

5.2 Location Services

• Enable or disable location services through your device settings
• Note: Disabling location will prevent check-in/check-out functionality

5.3 Account Management

• Deactivate your account (contact your HR department)
• Request data deletion (subject to legal retention requirements)
• Export your attendance data

6. Children's Privacy

ATS is designed for workplace use and is not intended for individuals under the age of 18. We do not knowingly collect information from children. If you believe we have inadvertently collected data from a minor, please contact us immediately.

7. International Data Transfers

Your data is stored on servers located in your organization's designated region. If data transfers occur across borders, we ensure appropriate safeguards are in place to protect your information in accordance with applicable privacy laws.

8. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of significant changes through:

• In-app notifications
• Email communications
• Updated "Last Modified" date

Your continued use of ATS after changes indicates acceptance of the updated policy.

9. Third-Party Services

ATS integrates with Odoo ERP system. Your use of Odoo services is subject to their separate privacy policy and terms of service. We are not responsible for the privacy practices of third-party services.

10. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to know what personal information is collected
• Right to delete personal information
• Right to opt-out of the sale of personal information (we do not sell data)
• Right to non-discrimination for exercising privacy rights

11. GDPR Compliance (European Users)

If you are located in the European Economic Area (EEA), you have rights under GDPR:

• Right of access to your personal data
• Right to rectification of inaccurate data
• Right to erasure ("right to be forgotten")
• Right to restrict processing
• Right to data portability
• Right to object to processing